Release Notes - Privacy, Conversations & User Controls
This release introduces redesigned privacy controls, customizable conversation views, clearer Notetaker settings, and a streamlined approach to user permissions.
Changes are live on August 11th 2026.
🔒 Redesigned Meeting Privacy
We’ve rebuilt the privacy experience to make it easier for administrators to configure access—and easier for users to understand which rules apply to them.
What’s new
Improved privacy UI and UX for a smoother configuration experience.
Source-level privacy: Set specific sources, such as email or live recordings, to private by default.
Automatic privacy rules: Make meetings private based on participant domains or words and phrases in the meeting title.
Department and team managers: Assign managers and configure their access directly from the privacy settings.
User-level overrides: Apply more restrictive privacy or sharing rules to individual users without changing settings for the entire team.
Manager exclusions: Keep managers’ own conversations out of department or team visibility while still allowing them to access conversations within the scope they manage.
Clearer visibility for users: Users can see which privacy and access rules affect their conversations.
Safer inheritance: Settings follow the Account → Department → Team → User hierarchy, with the most specific rule taking priority and privacy winning whenever rules conflict.
Private now means private
We’ve also removed several legacy behaviors to strengthen privacy:
“Owner/Admin/Managercan view all” has been removed. Administrators can no longer receive access to every recording in the account with the click of a button. The effect can still be achieved, but each department or team has to be deliberately shared with the person in question
“View all includes private” has been removed. A private conversation can only be viewed by its owner.
The privacy grace period has been removed. Privacy rules now apply without a temporary access window.
These changes ensure that marking a conversation as private provides clear, predictable protection.
💬 New Conversation views and filters
The Conversations page now offers a faster and more flexible way to find the conversations that matter to you.
Three ready-to-use views
My conversations: Conversations you own. This is the default view.
My team: Conversations owned by people on your team that you have permission to see.
Everyone I can see: All conversations available to you under your organization’s privacy rules.
Conversations shared automatically through participant sharing are included where applicable.
Visibility in every view remains governed by your organization’s privacy settings.
Create and save custom views
Adjust the filters to create a custom view tailored to your workflow. You can:
Give the view a name.
Save it for future use.
Mark one view as your favorite.
Automatically open your favorite whenever you return to Conversations.
Only one view can be favorited at a time, keeping your default experience simple and predictable.
Improved navigation and filtering
We’ve also:
Reorganized navigation into Conversations, Shared with me, Shared links, Snippets, and Comments.
Added a Shared filter so conversations shared with you can appear alongside your own conversations.
Renamed Medium to Source.
Renamed source options to Video Meetings and Live Meetings.
🤖 Clearer Notetaker invitation controls
The previous “Will join / Will not join” control has been renamed to make its behavior clearer:
Invite Notetaker: On
Invite Notetaker: Off
This setting represents your individual invitation preference—not a guarantee that the Notetaker will or will not join the meeting.
If another participant from your organization has Invite Notetaker enabled, the Notetaker may still join.
To prevent it from joining, every relevant participant from the organization must have the setting turned off.
A new information message explains this behavior when you select Invite Notetaker: Off.
👤 Simplified user settings and permissions
User setup has been improved so administrators can configure important settings earlier and with fewer follow-up steps.
What’s changing
Role, license, and access settings are available during user creation.
License management has a dedicated section.
Invitation emails can be sent automatically, with sending enabled by default.
Administrators receive a warning when attempting to invite someone without assigning a license.
AI Agent and workflow access can be granted per user.
Custom rights and custom roles have been removed in favor of clearer, predefined permissions and dedicated access controls.
🚨 If you have custom roles set up today they will be removed - but the same rights can be assigned through the new setup
The result is a more consistent onboarding flow and a permissions model that is easier to understand and maintain.
⚙️ More control over organization-wide settings
Administrators now have more control over which settings can be customized across the organization.
New account-level controls
Notetaker setting overrides: Decide whether departments, teams, and individual users can override the account’s Notetaker settings.
AI Summary email overrides: Control whether AI Summary email settings can be changed at department, team, or user level.
Meeting deletion permissions: Decide whether people other than administrators and meeting owners are allowed to delete meetings.
When overrides are disabled, the affected settings are locked and visually grayed out at department, team, and user level. This makes it clear that the account-level configuration applies and cannot be changed locally.
Consistent settings at every level
Notetaker and post-meeting distribution settings now use the same design, terminology, and behavior across account, department, team, and personal settings. The account configuration remains the source of truth, helping prevent conflicting or out-of-sync settings.
Updated compliance and recording settings
Recording Disclaimer Email: The former Recording Disclaimer setting has moved to Compliance & Security, above Retention. Its updated description clarifies that the notice is emailed to all meeting participants 10 minutes before the meeting starts.
Compliance & Security: The former Compliance page has been renamed Compliance & Security, with an updated URL that better reflects its purpose.
Simplified settings navigation: The separate Legal settings page has been removed, bringing relevant compliance and security controls into a clearer, more centralized experience.